Etiquette for Wedding Invitations with RSVP & DIY Expertise

Your wedding day is a celebration of love, a day when every detail should reflect your unique style and personality. From the wedding invitations with RSVP to every aspect of your special day, each element plays a crucial role in guiding vendors to maintain a consistent style and bring your vision to life.

In this blog, we’ll delve into the world of wedding invitations, what to include in your paper suite, the importance of RSVP, and explore the DIY route. We’ll show you how to use pre-designed templates to create invites that not only save you money but also let you add a personal touch to your big day.


When Do You Send Out Wedding Invitations with RSVP?

Traditionally, wedding invitations are sent out about 6 to 8 weeks before the wedding date. For destination weddings, it’s a good idea to send them 3 months in advance to allow guests ample time to plan their trip. If you’ve already sent save-the-date cards, you can opt for a slightly later timeline, typically 4-6 weeks before the wedding.

What Goes into Your Wedding Invitation Suite

Wedding Invitation suite

So, what exactly comprises a wedding invitation suite? Think of it as a delightful collection of paper wonders that beautifully complements your main invitation, ensuring every detail is perfectly conveyed for your special day.

Typically, it includes a response card and a details card, in which you can include additional information such as accommodation details, directions, gift preferences, and more. These components are typically placed inside an envelope, which may also contain an extra envelope for the reply card if you prefer to collect RSVPs by mail. More on RSVP options coming up!

Now, addressing those envelopes can be a breeze. You have the option to add a personal touch by handwriting the guest addresses or make it even easier by using an address template and printing them out on your home printer. When it comes to the main invitation card, there are various sizes and shapes to choose from, but the classic 5x7 size is often your best bet, being both cost-effective for postage and a popular choice for a traditional look.

That pretty much sums up what a wedding invitation suite is all about!

Wedding Invitation Wording Examples

Crafting the perfect invitation is about choosing the right words to capture the essence of your special day. Whether you're aiming for a classic or modern feel, our guide on wedding invitation wording etiquette is here to assist you. Don't forget to explore our wording examples guide for inspiration – from formal to casual, there's something for every couple.

The Significance of RSVP Cards

RSVP cards may seem like just a small part of your wedding invitations, but their importance cannot be overstated. They serve as a formal way for guests to respond to your invitation, and the information they provide is invaluable for planning your wedding day. Without RSVP cards, managing your guest list can become quite challenging. Imagine trying to guess who’s coming and how many meals to prepare – it’s a logistical nightmare.

Typically, these cards include a reply by date, an option for confirming attendance, and room for guests to specify the names of attendees. Additionally, incorporating options for dietary requirements or song requests can add a fun and personal touch to the planning process, making it more manageable.

Traditional and Digital RSVP Options

wedding RSVP card and postcard options

1. RSVP by Mail

The traditional way to RSVP is to mail back a reply card. To make this as straightforward as possible, ensure you enclose a pre-addressed, pre-stamped return envelope within your invitation suite. Alternatively, consider using an RSVP postcard to cut down on envelope costs. Our templates offer both alternatives for your convenience.

2. Add a Wedding RSVP QR Code for Online Responses

Embrace the digital age by including a QR code on your RSVP card. This allows tech-savvy guests to conveniently submit their RSVP through your wedding website, providing an additional contemporary option alongside traditional methods.

QR codes, or ‘quick response’ codes, are scannable barcodes made up of black and white pixels. They enable easy access to various types of content, such as websites, images, PDFs, and more, through a simple smartphone camera scan. Clear instructions next to the QR code are essential, such as ‘Scan to RSVP,’ and you may want to consider including the website URL for convenient access.

Generating a QR code is simple! Just choose the URL you want to link and use QRFY or another QR Code Generator, to create it. Many of these services offer free options, but it’s important to review their terms and conditions. To ensure optimal performance, maintain a minimum one-inch square size, as smaller codes may pose scanning challenges.

3. Email or Text

Simplify the RSVP process by sharing your email address or phone number on the details card. This allows guests to easily contact you via email or text. However, keep in mind that this method may require you to manage various communication channels and could lack the formality of traditional RSVP cards.

wedding invitation suite with RSVP card


Uncover clarity and organisation in our expert guide:

When to Request RSVPs for Your Wedding?

For weddings closer to home, it’s best to set the RSVP deadline one month before the wedding date. This timeframe ensures vendors have sufficient time to finalise their preparations, which often require details about four weeks in advance.

With destination weddings, it’s essential to allow extra time for guests to confirm their travel plans. Consider sending out RSVP confirmations two months before the wedding to ensure that guests have plenty of time to make the necessary arrangements.

RSVP Response Etiquette

Replying to invitations promptly is a polite gesture. While meeting the response deadline is important, responding sooner is absolutely acceptable if your plans are in order.

Here are two simple examples to assist you, particularly when responding via email or text:

Dear [Couple’s Names],
We are delighted to accept the invitation to your wedding on Saturday, August 15th. Looking forward to celebrating with you!

Dear [Couple’s Names],
We want to thank you for the invitation to your wedding on Saturday, August 15th. Unfortunately, due to prior commitments, we won’t be able to attend. We send our best wishes for your special day!

Our Exclusive Wedding Invitation Sets with RSVP

We’re excited to present a thoughtfully curated selection of our wedding invitation sets that include RSVPs and detail cards. These printables have been crafted to streamline your stationery needs, providing an affordable and elegant solution. Discover how to easily create and print them, along with coordinating stationery, in the details below. It’s the ideal choice for confidently setting the stage without exceeding your budget.

Love, Layered with Elegance

Experience elegance with this layered, modern rustic wedding invitation template, showcasing a playful wave-shaped card. This set includes optional SVG files for die-cutting, enabling you to create distinctive stationery and infuse charm into your celebration.

Sophisticated Fall Celebration

This Autumn wedding invitation set seamlessly combines contemporary aesthetics with a touch of modern elegance. It also includes optional SVG files for die-cutting, allowing you to craft arch-shaped invitations for a truly unique touch.

Simplicity in Love

simple minimalist wedding invitations

Our most adored minimalist wedding invitation suite embraces simplicity, allowing love to shine through in its purest form.


How to Easily DIY Wedding Stationery with Templates

wedding invitation editing with Templett

Discover the convenience of our semi-DIY editable templates, ideal for crafting your own stationery that is elegant, refined, and budget-friendly. Edit your printable within minutes using our user-friendly invitation maker, accessible directly in your web browser, and offering extensive customisation options to match your style and wedding theme. Choose from various size options or go for the mobile-friendly electronic version for effortless digital sharing. If you’re unsure about where to begin, explore our demo link in the listings to test our software before your purchase.


While templates are a budget-friendly option for creating your stationery, we discourage DIY home-based printing, as it can be time-consuming and potentially more costly. Opting for professional printing ensures high-quality results while saving you time. Explore our carefully selected local printers, offering professional printing services and complimentary envelopes. 

Craft a Cohesive Style with Matching Stationery & Signage

Modern wedding invitation suite

When it comes to wedding stationery, every detail matters. Create an elegantly coordinated look by choosing invitation suites that seamlessly match your reception stationery and signage. Our user-friendly templates cover all your wedding needs, from save-the-dates & invitations with details card to programs, menu cards, welcome signs, and thank-you cards. This ensures a cohesive and visually appealing experience for your guests.

Don’t overlook other essential stationery items like seating charts, place cards, and table number cards, which play a vital role in organising the guest’s seating. Take your time to explore different stationery options and find the template design or template bundle that reflects your style and vision. For inspiration and guidance, be sure to check out our video on how to create professional-looking DIY wedding stationery.

May Your Love Story Shine

We trust this article has provided valuable guidance and inspiration for crafting elegant wedding stationery within your budget. Your wedding is a significant milestone, and we firmly believe that every detail should mirror your unique love story and style. Explore our diverse range of designs to find the perfect match that beautifully represents you!

To stay updated with our latest design releases, subscribe to our TimberWink email list. If you need help with your wedding stationery or have custom design requests, please feel free to contact us. We would love to help you bring your vision to life.

Happy Planning!

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